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Take The Pain Out of Your Invoice Process
85% of bills arrive as paper*. All this paper and a jumble of poorly integrated systems wastes time and leaves critical information difficult to access.
75% of the time taken to process an invoice is spent looking for information.
The average time to process an invoice is 27.6 days with 25% of invoices paid late, incurring late payment charges
A paper based invoice system, and the lack of centralised invoice management:
- Extends processing time, which can delay payment, and damage critical supplier relationships
- Results in multiple copies of invoice and related documents being distributed to numerous stakeholders - incurring transit costs and storage costs
- Leads to poor invoice visibility and tracking,making compliance controls hard to enforce and slow to audit
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Make Searching For Invoices Instantaneous, Cut Payment Times and Maintain a Healthy Cashflow
The Canon/Ecopy solution allows the purchaser to scan in the invoice and related paperwork at the Canon multifunctional printer (MFP). Using ecopy Desktop,this can be electronicaly marked as "Received" combined with the purchase order if applicable,and e-mailed to Accounts Payable where it can be reviewed,approved and the relevent accounting information added. Payment can then be raised and the document archived.
We can enable you able to search within documents that are stored in a central file for keywords,phrases and numbers removing the need to go looking for paper based documents in a filing cabinet. At the touch of a button and within seconds the document will be on YOUR screen.
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The New Improved Process:
- Reduces the time spent chasing payment/spent paying suppliers
- Maintains a healthy cash flow
- Improves employee productivity
- Integrates seamlessly with document management systems
- Improves customer service
- Improves visibility and audit trail to aid corporate compliance
- Reduces paper,storage and transit costs
*Source The invoice reconcilliation & payment benchmark report. Aberdeen Group. June 2006
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Contact SMS for Further Information
For the next stage in improving your invoice process, call SMS Office for a no obligation discussion as to how we can help.
More information can be found on the E-COPY system by clicking here
SMS Digital Office Solutions and Computers Dot Com are Salisbury and the surrounding areas premier supplier of office products.
From Printers to Scanners, Copiers to Document Management, a single PC to a full network with software. We are here to help!
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